MINUTES OF THE CITY COUNCIL

SAN JOSÉ, CALIFORNIA WEDNESDAY, FEBRUARY 21, 2001

The Council of the City of San José convened in Adjourned Regular Session at 8:10 a.m. in City Council Chambers at City Hall.

Present: Council Members - Chavez, Cortese, Dando, Diquisto, LeZotte, Reed, Shirakawa, Jr., Williams, Yeager; Gonzales.

Absent: Council Members - None.

Vacant: District 5.

Documents Filed: (1) Memorandum from City Manager Del D. Borgsdorf, dated February 14, 2001, transmitting in notebook format the (a) Agenda of February 21-22, 2001 Council Referral Prioritization Sessions, (b) City Service Area Profile Sheets, (c) List of outstanding City Council Referrals, for each CSA, with an assigned workload assessment; and, (d) Two City Council Prioritization Forms for each CSA, and establishing the purpose of prioritizing outstanding Council referrals and identifying priorities for 2001.

COUNCIL REFERRAL PRIORITIZATION SESSION

Mayor Gonzales welcomed all attendees to the first of two sessions on outstanding City Council referrals and priorities for 2001. He stated the sessions will focus on policy making and give guidance to City Staff as to the Council’s top priorities for the year. He stated the working sessions are being held now to allow newly elected Council Members to participate and subsequent meetings will be held annually in October. He stated today’s focus will be on existing referrals, i.e., those sent to the Administration by this or previous Councils, that the October session will address Council referrals submitted after this workshop date, and will set the or the calendar year 2002. To outline the prioritization process, he stated Council will review all outstanding referrals by City Service Areas (CSAs), that a referral can be dropped or deferred by a formal motion and those remaining on the list will be prioritized by a rating system to be described by Staff. City Manager Del D. Borgsdorf explained how Investing in Results facilitated the identification of each departments’ core services and, to provide a framework for Council to assess performance delivery from the viewpoint of the residents, led to the development of City Service Areas. He stated today’s Study Session represents efforts to respond more effectively to Council referrals and priorities by having Council as a group prioritize the outstanding referrals in the Administration’s workload. In keeping with efforts to group activities and core services in a more informative way, he stated outstanding Council referrals will be discussed under the City Service Area designations. In response to questions by Council Member Reed and Council Member Chavez about the process for Council to make new referrals to the Administration, Mayor Gonzales stated the annual referral process envisioned by Staff will require experimentation to determine where adjustments are needed and Council referrals would go to the Rules Committee for prioritization, but simple requests for information would not. At Council Member Williams suggestion of having periodic reviews, Mayor Gonzales requested quarterly reviews be structured into the Rules Committee agenda process and reported out quarterly. Responding to procedural questions from Council Member LeZotte, Mayor Gonzales stated the Rules Committee could prioritize simple referrals quickly, but more complex referrals may require estimation of the amount of time and funding would be needed to complete the Staff analysis. Assistant to the City Manager Deanna Santana stated today’s presentations consist of City Service Areas (CSAs) for Economic and Neighborhood Development, Recreation and Cultural Services and Strategic Support, that referrals will be reviewed by CSA team leaders, followed by Council’s decision to prioritize, drop or defer to this year’s annual review in October 2001, and at session’s end, Council can accept the tabulated results or make adjustments.

ECONOMIC AND NEIGHBORHOOD DEVELOPMENT

Senior Deputy City Manager Darrell Dearborn stated the Economic & Neighborhood Development CSA encompasses a range of land use, development, redevelopment, economic development and housing activities. He stated James Derryberry will review the referrals pertaining to the Department of Planning, Building and Code Enforcement and he will review the remaining referrals in this CSA.

No. 1 – Council Referral #4-16-96- 7b2(f) - Analysis of placement of pay phones on private property, (i.e., Performance Criteria) -- Director Derryberry presented the background on the referral from 1995 for analysis by the City Attorney of the issue of allowing greater control over the placement and removal of pay telephones on private property and creation of a revocable permit for the installation of same. Vice Mayor Shirakawa, Jr. stated at the time of the referral there were concerns generated by the neighborhood related to drug sales. Council Action: Mayor Gonzales suggested leaving the referral on the list for ranking.

No. 2 – Council Referral #6-16-99-5a Creation of an Automobile Body Shop Ordinance -- Director Derryberry stated Planning is working with the City Attorney’s Office on a draft ordinance for report to Council within 60 days. Mayor Gonzales suggested those items in the pipeline for completion within 60 days be removed from ranking, that the completion date be tracked, and Staff complete the referral and bring back to Council. Council Action: Remove from ranking list.

No. 3 – Council Referral #10-26-99-9j – Revise Disadvantaged Business Enterprise Program Goals and Report to Council -- Darrell Dearborn stated that in response to revisions in federal regulations that define how goals are set annually by local governments, Staff revised the methodology used to set Disadvantaged Business Enterprise (DBE) program goals and the revisions were approved by the Department of Transportation (DOT). He stated these regulations apply to projects federally funded through the DOT, that the Office of Equality Assurance will report back in May with recommendations for revised goals for adoption by June 2001. In response to questions by Mayor Gonzales as to the purpose of the referral, Nina Grayson, Director of Equality Assurance, stated former Council Member Manny Diaz had felt the City’s DBE goal was too low; however, the Federal government has approved the methodology used and the City’s total program, which will come to Council in June for approval, following public hearing process and review by the DBE community. In light of the automatic nature of this annual regulatory process, Mayor Gonzales suggested the item be removed from the list and Staff proceed on the established timeline. Council Action: Remove from ranking list.

No. 4 – Council Referral #12-14-99-8(c-d) – Provide One Year Status Report on the Single Family Home Design Guidelines and Ordinance. -- Director Derryberry stated the status report will be presented to Council within 60 days. Council Action: Remove from ranking list.

No. 5 – Council Referral #04-04-00-6e(1) - Status Report on the Alviso Master Plan and request to rename portions of Taylor Street to North First Street (Referral generated by the Irvine Company Parkland Agreement) -- Darrell Dearborn stated the Alviso Master Plan was completed last year, with one element of the referral remaining, i.e., request to rename portions of Taylor Street to North First Street in Alviso, contingent upon Council’s desire to proceed. Director Derryberry stated the referral came from former Council Member Margie Matthews, that the outstanding element requires a public process, for which previous City initiated street renamings were accompanied by budget allocations to cover community meetings, mailings, etc., associated with the public noticing process. Mayor Gonzales suggested since the Master Plan status report has been done, the referral be limited to the status report from Staff on analysis of the renaming Taylor Street issue, and ranked for priority. Council Action: Leave revised referral on ranking list.

No. 6 – Council Referral #04-04-00-7c(6) - Semi-Annual Follow-Up Report on Outstanding Audit Recommendations Re: Report on the Multiple Housing Roster -- Director Derryberry stated the issue discrepancies between the multiple housing roster and the database reviewed in an audit of sewer service and use charges have been reconciled, and a report will come to Council in April 2001. Council Action: Remove from ranking list.

No. 7 – Council Referral #5-02-00-9C – Follow-Up Action on the 2000-2005 Federal Consolidated plan – Research and analyze land banking for the development of housing. -- Darrell Dearborn stated this is a report due from Housing pertaining to Council discussion regarding last year’s Consolidated Plan on the implications and costs of land banking sites for affordable housing. He stated a report will come to the Economic Development and Environment Committee in April 2001. Council Action: Remove from ranking list.

No. 8 – Council Referral #9-26-00-7e(2) – Study Session on Smart Growth and include method to address “Traffic Level of Service and Neighborhood Livability” issues. -- Darrell Dearborn stated this study session was originally planned for the Fall of 2000 to schedule a special speaker from Australia on the recommendation of Council Members Powers, Matthews and LeZotte. Mayor Gonzales suggested this workshop be left on the list and ranked. Council Action: Leave on ranking list.

No. 9 – Council Referral #10-17-00-9f – Report to Council (via Information Memo) on Americans with Disabilities Act (ADA) accessibility at InnVision’s current site. -- Darrell Dearborn stated a report will come back to Council before month’s end regarding the ADA improvements at InnVision which the City funded at Council Member Chavez’s request in response to resident complaints. Council Action: Remove from ranking list.

No. 10 – Council Referral #11-13-01-11a – Provide Comprehensive presentation on heavy and light industrial land uses and further information on the Industrial Development Study. -- Darrell Dearborn stated this referral grew out of a report last year by the Office of Economic Development, Planning, Building and Code Enforcement, and the Redevelopment Agency, indicating acreage designated for industrial uses in San José has declined and stressing the linkage between the value of industrial property, the employment it provides, and services performed by those businesses to the City’s overall economy. Council requested Staff report back with recommendations on land use policies relative to preservation of industrial lands in August. Council Action: Leave on ranking list.

No. 11 – Council Referral #11-28-00-8a – Follow-Up Action on the Comprehensive Rewrite of the Zoning Code Ordinance -- Director Derryberry stated a multiple part referral was made at the time the ordinance was adopted, that an amendment allowing a duplex to be two separate dwellings be dropped, that automobile sales and gas stations be designated as conditional uses in Neighborhood/Commercial zones, and that the definition of “pipeline” applications would allow applications to be processed under the former ordinance if they were complete prior to February 19, when the revised ordinance would take effect. He stated all three elements are complete and asked whether Council had further direction on the issue of requiring duplexes to be two attached units. Darrell Dearborn stated the Staff recommendation was to permit separation of a duplex on R-2 property and Council’s discussion became one surrounding whether or not second units or “granny units” could be allowed on single family parcels and this is one of the issues that could be considered in the Housing Production Team Report. Mayor Gonzales suggested that since most of this referral has been accomplished, the issue be dropped. Council Action: Remove from ranking list.

No. 12 – Council Referral #12-12-00-6f(2) – Provide Council with information on the linkages of the Weed & Seed Program to the Strong Neighborhoods Initiative -- Darrell Dearborn stated this report will come forward in the next two weeks. Council Action: Remove from ranking list.

No. 13 – Council Referral #12-19-00-9g – Provide information on the availability of operations and maintenance funding for housing projects to protect the City’s housing investments. -- Darrell Dearborn stated this referral is for a report on actions the Housing Department takes relative to requirements for operation and maintenance of City funded projects and the report is due in April 2001. Council Member LeZotte asked what happens if items scheduled to report back are delayed because of ranked referrals taking precedence. Mayor Gonzales requested Staff to review that issue and respond at the meeting on February 22, 2001. Council Member Cortese suggested Staff provide a tracking mechanism on issues that are scheduled to come back and whether those referred to Rules are agendized by a certain ‘drop-dead’ date. Housing Director Sanchez state the question pertains to the City’s policy and proactive in ensuring housing developments have sufficient resources for capital replacements and for unanticipated operating expenses, and the Staff report coming in the next 45 days will describe how the City can fund those types of on-going costs. Council Member Dando asked to be informed of exceptions to the City’s past standard of not having to maintain housing projects and that Staff develop means of determining probability of such exceptions during the development review process. Council Member Chavez stated this issue pertains to protecting the City’s original investments and requested information on what guidelines are being used. Mayor Gonzales suggested removing this item from the list as it is coming back in April. Council Action: Remove from ranking list.

No. 14 – Council Referral #12-10-00-11f –Provide a Report on River Street Historic District

Darrell Dearborn stated this issue concerns the first phase of development of River Street Historic District and the historic houses now under rehabilitation. He stated exterior renovations are now being reviewed by Public Works, that the City is responsible for parking and landscaping on the site and those improvements are expected by May 1, 2001, and the referral specifically asked about efforts to market the properties. He stated the developer has a marketing program which will be explained in the report to come back in May after improvements are completed. Council Action: Remove from ranking list.

Council Member LeZotte stated the list of Priority Issues for Next Six Months for the Economic and Neighborhood Development CSA shows the U.S. Dataport Internet Hub/Energy Substation as the first priority. She stated this issue was presented to Council in Closed Session, that Council has not established a priority for the issue and it should not be listed as such, especially in light of the current energy crisis. Mayor Gonzales suggested this issue be discussed at the next energy study session. In reviewing the Economic And Neighborhood Development items for ranking, Mayor Gonzales stated Items to be ranked are Numbers 1, 5 in edited format, 8 and 10.

RECREATION & CULTURAL SERVICES

Mark Linder, Director of Parks, Recreation and Neighborhood Services stated Nancy y Johnson, Director of Conventions, Arts and Entertainment, is the team leader for this CSA. He stated Staff tries to integrate Council referrals into the “grand” referrals consisting of those issues approved over time by Council and incorporated in the budget such as Master Plans, Strong Neighborhoods Initiative and the Cultural 2021 Plan, and will track completed referrals for report back to Council.

No. 1 – Council Referral #10-17-00-9b – Investigate and arrange funding to current the drainage problem at Lake Cunningham. – Director Linder stated $30,000 has been allocated from the Lake Cunningham fund for design work and Public Works has an engineering assessment and estimate in process and Staff will report back in 60 days with allocation information for inclusion in next year’s budget. Council Action – Remove from ranking list.

No. 2 – Council Referral #12-12-00-6e(9-10) – Provide Council with locations where “Kidz Love Soccer” and “Noteworthy Music School” services are offered -- Mayor Gonzales stated this is a request for information rather than a referral and suggested removing from the list. Council Action: Remove from ranking list.

No. 3 – Council Referral #12-12-00-9i – Follow-Up Actions re: Healthy Neighborhood Venture Fund (i.e., Monitoring, Refer Groups to Other Funding Sources, Etc.) – Director Linder stated this is a request for on-going monitoring and referral of groups to potential funding sources, which Staff is approaching in two ways, i.e., (1) Staff already does this on a routine basis and will provide an informational memorandum as to the process, and after going through the Healthy Neighborhoods Venture Fund Committee, a formal report will come to Councils by the end of March. Council Action: Remove from ranking list.

No. 4 – Council Referral #12-19-00-7g – Follow-Up on the Recommendations Outlined in the Mayor’s Aging Leadership Council’s “Aging Services Master Plan Annual Report” – Director Linder stated this recommendation came from former Council Member Alice Woody and pertains to specific actions by the Mayor’s Aging Leadership Council, i.e., incorporate the recommendations into the overall updating of the Aging Service Master Plan, that a report will go to the Education, Neighborhoods, Youth and Senior Committee on May 21, 2001. Council Member Dando stated the senior community is interested in the possibility of establishing a Department on Aging within the City and would require a budget allocation. Mark Linder stated Staff’s recommendation would be to continue to integrate services within existing CSAs rather than establish a separate department, but a budget would be needed to study the issue. Mayor Gonzales suggested this item be left on the list for ranking. Council Action: Retain for ranking.

No. 5 – Council Referral #12-19-00-9q – Follow-Up on Council’s Director Re: Amended Arena Management Agreement – Compaq Center of San José – Director Linder stated this issue is currently in discussion and a report will come to Council by the end of April 2001. Council Action: Remove from ranking list.

In reviewing the Recreation & Cultural Services items for ranking, Mayor Gonzales stated only Item #4 will be ranked. Following a fifteen-minute break, Council reconvened with all Council Members present.

STRATEGIC SUPPORT

Team Leader Kay Winer, Deputy City Manager, stated Strategic Support consists of Finance and Technology, Facilities and Equipment, and Employee Services.

No. 1 – Council Referral #3-24-98-9f(2) – Report to Council on the City’s Historic Preservation Policies and Procedures (Work with the Historic Landmarks Commission) -- Steve Yoshino, Director of General Services, stated the referrals consist of developing policies and plans for historic items and involve such responsibilities as acquisition, management, organizational roles and preservation. He stated a consultant was engaged to inventory and recommend policies, that the issue is currently in process through collaborative efforts with stakeholders, and Staff will report to Council in 60/90 days. Council Member Dando suggested the report include recommendations for a plan for public display of selected historical artifacts and memorabilia as appropriate. Council Action: Remove from ranking list.

No. 2 – Council Referral #3-07-00-7c(6) – Provide One-Year Status Report on the 30-Day Control of Worker’s Compensation Medical Pilot -- Alex Gurza, Director of Employee Relations, stated this issue pertains to a one-year pilot with the operating engineers’ bargain unit to get medical providers on line for referring injured employees. He stated the a report will be coming to Council in March. Council Action: Remove from ranking list.

No. 3 – Council Referral #5-16-00-6f(4) – Evaluate and Monitor the effectiveness of the Hiring Pilot Project and the “Criteria for Merit and Fairness” – Director Gurza stated this referral pertains to an on-going pilot program that changed the hiring process on certain classifications from the traditional Civil Service exam process to one allowing hiring by position. He stated the pilot expires the end of June and Staff’s timeline calls for Civil Service Commission review of proposed Civil Service rule changes that would extend the pilot permanently to all non-sworn City Staff, followed by a meet and confer process with the unions, with the goal to come to Council before the pilot expires in June 2001. Council Action: Leave on list for ranking.

No. 4 – Council Referral #8-01-00-9a – Establish baseline data on the business participation of Women And Minority Owned Businesses Re: Amendments to Section 1217 of the Charter and the bid requirements for supplies, materials, and equipment. -- Director of General Services, Steve S. Yoshino, stated a report will be coming to Council in 30 days. Council Action: Remove from ranking list.

No. 5 – Council Referral #8-22-00-7c(7) – Report on Intergovernmental Relations Process Reform and a more proactive approach for handling State And Federal Legislative Priorities. --

Director of Intergovernmental Relations, Betsy Shotwell, stated as part of an on-going process, she will forward proposed legislation to the Rules Committee for review and possible recommendation of City positions and to keep Council apprised, a matrix of the status of bills and City positions on State Legislation will be distributed regularly. She stated she will make her annual solicitation for City-sponsored legislation for 2002 next summer, to be folded into the October 2001 Council referral prioritization sessions. Mayor Gonzales suggested the process include solicitation from Council those issues encountered which present obstacles to good local government or which are outdated, for sending to the City’s delegation for action. Council Member Dando expressed concerns about the process of identifying legislative issues of concern to the Council and questioned whether a mechanism could be established to enable Council to act proactively to legislative issues. Council Member Cortese suggested Staff bring recommendations to Rules for a new process to more effectively accomplish the Council’s objectives. Mayor Gonzales agreed the issue needs to encompass the entire process of how to work in Intergovernmental relations at all levels of government. Council Action: Leave on list for ranking.

No. 6 – Council Referral #9-05-00-9h – Follow-Up on Council’s direction Re: Information Technology Master Plan (i.e., Employee training, improved serviced delivery, etc.) – Deputy City Manager Kay Winer stated when the Information Technology Master Plan was adopted, Council made three referrals, i.e.: (1) Direction to ensure adequate employee training accompany new system implementations has resulted in budget allocations and staff deployment into appropriate training program2; (2) Direction to make use of data from other cities resulted in assessment of the department using data from “Best Practice” cities pertaining to changes in the area of functions, staff deployment and organizational structure; (3) Direction to provide progress reports has resulted in Annual Reports scheduled to go to the Finance and Infrastructure Committee, with a report scheduled for February 28, 2001. Mayor Gonzales stated the real question is whether San José is doing “state of the art” cutting edge technological applications and asked how that question can be assessed. He stated the City’s investments fall into the category of either symbolic functions which are necessary but do not enhance service delivery, and investments that address Investing in Results’ goals, and that 80% of investment monies should go to the latter technology. He stated he would formulate a referral on this issue for the October 2001 review and suggested dropping this item now. Council Action: Removed from ranking list.

No. 7 – Council Referral #9-12-00-CC/SJFA – Provide Council with a Status Report on the City’s Investment Policy to implement a pilot program for the use of Guaranteed Investment Agreements for the investment of certain bond proceeds (Spring 2002) – Deputy City Manager Winer stated the issue pertains to the use of Guaranteed Investment Agreements for two projects: the Tuers Golf Course and the first phase of the Civic Center Project, and Staff’s direction to provide an assessment of the program in the Spring of 2002 is on schedule. Council Action: Retain on list for ranking.

No. 8 – Council Referral #10-31-00-9J – Include relevant elements of the Classification and Compensation Study into the Investing in Results Process – Director of Employee Relations Alex Gurza asked if this item was intended as a specific Council referral or as a reminder of the framework for how the City addresses employee issues. Council Member Chavez stated her intent in raising the issue initially was to ask that any reports to Council on the Classification/Compensation Study show a clear link to the City’s Investing in Results policies and goals. Mayor Gonzales stated this item can be deleted. Council Action: Removing from ranking list.

No. 9 – Council Referral #11-21-00-7c(30 – Study Session on available financing and bond options – Council Member LeZotte stated her recollection of the referral had to do more with apprising Council of the City’s entire indebtedness. Council Member Dando stated the issue to her is the amount of current indebtedness, current financing strategy and how it relates to the priority of projects, especially as it pertains to the anticipated future of the Redevelopment Agency. Mayor Gonzales stated that would involve both City Administration and the Redevelopment Agency. Council Member Chavez suggested there needs to be more understanding of non-traditional funding opportunities which often are presented to Council or Committee within the constraints of a project timeline. Mayor Gonzales stated this item should be ranked as redefined by Council’s discussion. Council Action: Retain for ranking.

In reviewing Strategic Support items for ranking, Item 9—edited for report in March if possible and if not, to be tied into the budget review process; Item 10 in edited format—restricted to reuse of the current City Hall building; and Items 3, 5, 7, 9, 10 and 11 are to be ranked.

AVIATION SERVICES

In opening comments, Bill Potter, Assistant Director of Aviation, introduced Ralph Tonseth, Director of Aviation and Rajeev Batra, Acting Director of Public Works, representing the two major departments in the Aviation Services CSA and stated other departments involved are Economic Development, Conventions, Arts and Entertainment, and the Police Department which has divisions located at the Airport and Fire Station 20. He stated the AS-CSA is entering its most challenging and exciting opportunity and is at the brink of ushering in the largest single Public Works project ever proposed in the Santa Clara Valley. He stated the City of San José will, in upcoming years, replace existing inadequate roadways, parking areas and terminals with new facilities that will not only provide a dramatic improvement in services but be a source of regional and City pride and enable the Airport to continue to serve the needs of the regional economy as well as leisure travel customers. As with most major endeavors in an urban area, he stated the Administration is cognizant of the need to be a good neighbor and with that goal in mind, the City has invested literally millions of dollars in program. He stated much work remains; as the needs of residents grow, efforts to ensure that community impacts of noise and traffic are minimized to the greatest extent possible must continue, and the AS-CSA will bring forward to Council the framework for a plan that will address all of those issues.

No. 1 – Council Referral #6-27-00-9qq – Provide Council with information on Labor Agreements and Pre-qualification Criteria for subcontractor Re: Airport Interim Federal Inspection Services Facility – Acting Public Works Director Rajeev Batra stated this referral was initiated when the project was being awarded in response to concerns raised by trade councils and, since that time Staff has been working with the City Attorney’s Office and has provided a proposal which is currently being reviewed by the trade councils. He stated part 1 of this 2-part referral is the labor agreements, and regarding the second part, dealing with the feasibility of prequalifying subcontractors, that Public Works has reviewed that issue and discussions are under way with the City Attorney’s Office, and noted the potential for subcontractor pre-qualification policies to result in higher bids. Addressing the status of the Project Labor Agreement (PLA), City Attorney Rick Doyle stated the City’s portion has been completed and the Building Trades Council is taking the agreement to its various affiliates for their signoff, which is expected but not certain. He advised that President Bush signed an Executive Order last week that prohibits PLAs on federally funded projects and his office is reviewing the impact on the City’s ability to use PLA on City projects, many of which are funded with Passenger Facility Charges and Federal Aviation Administration (FAA) Funds. Mayor Gonzales expressed concern that the agreements have been delayed to the point where this new development and its impacts have to be considered and questioned whether a report back to Council as scheduled last August could have precluded the current situation. He expressed concern that loss of the PLA as a tool to facilitate labor peace could impact the ability to keep projects on time and on budget. Council Member Chavez expressed similar concerns that Council been not been apprised of the problem in the event leadership could have been provided to facilitate resolution. Bill Potter stated when the issue came to Council in July, Staff thought agreement had been reached with the unions; however, Staff had to renegotiate the agreement when the Trade Council was unable to get signoff on the agreement. However, he agreed it would have been beneficial for Staff to have reported back to Council on the reason for the delay. Council Member Chavez questioned whether the issue of pre-qualification of subcontractors warrants a separate policy discussion, as well as implications of President Bush’s Executive Order. Acting Director Rajeev Batra stated Public Works and the City Attorney’s Office should jointly report to Council with recommendations on those issues. City Attorney Doyle stated the implications of the Executive Order need to be determined quickly since the City has an agreement out for review. Council Member Cortese questioned whether the City’s criteria for responsible bidders could be rewritten to recapture some of the provisions likely to be lost if the PLA becomes unavailable and stressed the need to be proactive on these issues. Council Action: Retain for ranking.

No. 2 – Council Referral #12-19-00-9b – Provide Council with information Re; Airport Customer Relations, Processes, Staffing, Etc. -- Aviation Director Tonseth stated this referral resulted from a request for consulting services related to Airport marketing and communications, that the report is in process showing the efforts being made in these areas and how they will be coordinated both internally and with external consulting services, and the report is expected to meet its due date of March 31, 2001. Council Action: Retain for ranking.

Council Member Reed raised questions about the process for distinguishing between requests for information, minor referrals and major referrals, and suggested that minor referrals or requests could be completed without the necessity of going to the Rules Committee for analysis and ranking if sufficient funding and staffing were provided to anticipate such requests. Mayor Gonzales stated the means of differentiating between informational requests and referrals needs to be further defined and suggested as Council/Staff work through the process and complete the rankings tomorrow, the appropriate definitions will become clearer.

The Council of City of San José adjourned at 11:35 p.m.

RON GONZALES, MAYOR

ATTEST:

PATRICIA L. O’HEARN, CITY CLERK