Subject:  HOUGE PARK PLAY AREA AND RESTROOM RENOVATION PROJECT SUPPLEMENTAL MEMO

 

COUNCIL DISTRICT:  9

SNI AREA:       N/A

 

RECOMMENDATION

 

Report on bids and award of contract for the Houge Park Play Area and Restroom Renovation Project to the low bidder, Jensen Corporation Landscape Contractors, to include the base bid and Add Alternate Nos.1 through 8, in the amount of $707,233, and approval of a contingency in the amount of $70,000.  CEQA:  Exempt.

 

BACKGROUND

 

A memorandum dated August 27, 2001 was forwarded to the City Council for the September 18, 2001 Council meeting.  The purpose of this supplemental memorandum is to provide additional information obtained after the bid opening.

 

The items in the base bid scope of work include replacement of the existing play equipment with new equipment and resilient surfacing material in both the youth and tot lot play areas, renovation of the interior of the existing restrooms, installation of new site furnishings, lighting, trees, irrigation, and the renovation of the plaza area.

 

In addition to the base bid scope of work there are eight Add Alternate bid items as follows:

 

Description

Add Alternate No. 1:  Additional play equipment in tot lot

Add Alternate No. 2:  Additional play equipment in tot lot

Add Alternate No. 3:  Additional play equipment in youth lot

Add Alternate No. 4:  Additional play equipment in youth lot

Add Alternate No. 5:  Benches and game tables

Add Alternate No. 6:  Renovation of picnic area

Add Alternate No. 7:  Replace south drinking fountain

Add Alternate No. 8:  Replace north drinking fountain

 

ANALYSIS

 

Bids were received on September 6, 2001 with the following results:

 

 

Contractor

 

 

Base Bid

 

Add Alt Total

 

 

Total Bid

 

Variance Amount

Over/

(Under)

Percent

West Coast Engineering

   (San Martin)

798,797

86,940

885,737

49,737

6%

Engineer’s Estimate

$738,000

$98,000

$836,000

-----

-----

Blossom Valley Construction

   (San José)

740,370

82,000

822,370

13,630

(2%)

HRB Construction

   (San José)

710,100

87,500

797,600

38,400

(5%)

Boulder Rock Landscape

   (Livermore)

674,900

70,650

745,550

90,450

(11%)

Jensen Corporation

   (Cupertino)

635,333

71,900

707,233

128,767

(15%)

 

 

Contractor

Add Alt

No. 1

Add Alt

No. 2

Add Alt

No. 3

Add Alt

No. 4

Engineer’s Estimate

$16,000

$10,000

$6,000

$4,000

HRB Construction

15,000

10,000

6,000

4,000

West Coast Engineering

16,000

12,840

10,400

4,000

Blossom Valley Construction

15,250

10,000

9,500

4,500

Jensen Corporation

14,600

9,600

10,000

4,300

Boulder Rock Landscape

15,000

10,350

10,200

4,600

 

 

Contractor

Add Alt

No. 5

Add Alt

No. 6

Add Alt

No. 7

Add Alt

No. 8

Engineer’s Estimate

$6,000

$40,000

$8,000

$8,000

HRB Construction

28,000

17,500

3,500

3,500

West Coast Engineering

10,450

17,500

7,875

7,875

Blossom Valley Construction

5,250

23,000

7,200

7,300

Jensen Corporation

5,800

13,500

7,000

7,100

Boulder Rock Landscape

5,500

16,000

4,500

4,500

 

The low bid submitted by Jensen Corporation Landscape Contractors in the amount of $707,233, is 15 percent below the Engineer's Estimate.  A review of the bid items revealed that contractor’s prices for site preparation, earthwork, decomposed granite and miscellaneous items are generally lower than the Engineer’s Estimate.  Based on previous construction costs for similar work, the Engineer anticipated higher construction costs.  The bid is considered reasonable for the work involved in the proposed project.

 

A contingency in the amount of $70,000 is requested for any unforeseen conditions which may arise during construction of this project.

 

PUBLIC OUTREACH

 

This proposed project was listed on the City’s Internet bid line and advertised in the San José Mercury News and San José Post Record.  Bid packages for all Department of Public Works construction projects are routinely provided to a standard list of various contractor organizations, builder’s exchanges and disadvantaged business organizations, including United Minority Business Enterprises and the San José Minority Business Development Center.

 

COORDINATION

 

This proposed project was coordinated with the Offices of the City Attorney, Risk Manager and Equality Assurance; and the Departments of Planning, Building and Code Enforcement, General Services, and Parks, Recreation and Neighborhood Services.

 

COST IMPLICATIONS

 

1.         COST OF RECOMMENDATION:       $707,233

 

2.         COST OF PROJECT:

 

Project Development

$    6,000

*

Construction

707,233

 

Consultant

99,385

*

Design & Construction Management

90,000

*

Contingency

70,000

 

 

TOTAL

$972,618

 

 

* $99,385 for the consultant agreement was encumbered in FY 2000-01;  $8,000 for project development and design costs was expended in FY 2000-01.

 

3.         SOURCE OF FUNDING:         001 -     General Fund

                                                              471 –    Parks Bond Measure

                                                              375 -     Parks Trust Fund

 

4.         ESTIMATED START DATE OF CONSTRUCTION:  November, 2001

 

5.         ESTIMATED COMPLETION DATE OF CONSTRUCTION:  April, 2002

 

BUDGET REFERENCE

 

Fund:

001

Appn:

6749

RC:

112353

Amount:

$194,000

Budget Document:
2001-02 Appropriation Ordinance, Section 2.26, item 6.v

 

Fund:

471

Appn:

6828

RC:

114109

Amount:

$486,000

Budget Document:
2001-02 Appropriation Ordinance, Section 31.01, item 1.z07

 

Fund:

375

Appn:

4121

RC:

112353

Amount:

$255,000

Budget Document:

2001-02 Appropriation Ordinance, Section 10.04, item 12.s

 

NONDISCRIMINATION

 

The City of San José Nondiscrimination Requirements are included in this project as required by Chapter 4.08 of the San José Municipal Code.

 

CEQA

 

Exempt.

 

RAJEEV BATRA

Acting Director, Public Works Department