Subject: PARKS, RECREATION AND NEIGHBORHOOD SERVICES
FISCAL YEAR 2001-02 AGREEMENTS
Adopt a resolution authorizing the City Manager to negotiate and execute agreements for Parks, Recreation and Neighborhood Services programs consistent with the amounts budgeted for these programs in the adopted budget for Fiscal Year 2001-02 and to accept grant funds from the County for provision of mental health services and senior nutrition programs, in amounts consistent with budgeted amounts, and on terms and conditions determined reasonable by the City Manager.
BACKGROUND
In response to the Council and City Manager’s interest in accelerating the City's administrative processes, including the contract process, PRNS is seeking authorization to negotiate and execute Fiscal Year 2001-02 agreements. This will allow execution of agreements during the Council's July recess. These agreements either expire June 30 or will need to be executed sometime during the summer.
The City contracts with community-based organizations, school districts, and other parties for various programs administered by the Department of Parks, Recreation and Neighborhood Services. These programs provide services that support the livability of neighborhoods, offer opportunities for individuals to enjoy life, and strengthen communities of people within San Jose. The City also contracts with the County of Santa Clara to receive funds for the provision of services in the Department’s Senior Nutrition program and Grace Baptist Community Center program for mentally disabled adults.
The funding for these agreements is both on-going, as in the case of programs added to the base budget, or one-time, and the City is interested in processing these agreements in a timely manner. The Council has approved the funding of the agreements through discussion and approval of the City’s budget for Fiscal Year 2001-02.
In a number of cases, the amount to be paid or be received by the City through these contracts exceeds the City Manager’s contract authority. By delegating to the City Manager the authority to negotiate and execute these contracts, the process of making funding available to the recipients will be expedited. There are additional cost savings of Council time, as well as staff time throughout the organization, by not having to prepare and review individual memos for agreements that Council has approved in concept.
The proposed contracts and the corresponding compensation to be paid by the City or to be received by the City are identified in the attachment. At the time this memorandum is being written the final budget for Fiscal Year 2001-02 has not been adopted by the Council. In the event the amounts specified for these contracts change in the final budget, the contract will reflect the amount specified in the final budget. The City Manager shall have the authority to accept from the County funds exceeding the figures identified in the attachment for the specified programs and purposes identified in the attachment under the heading “Compensation Paid to City of San Jose”, provided that the City Manager determines that the City is able to provide the services and comply with any additional requirements associated with the increased grant funds. The City Manager shall process any required budgetary adjustments resulting from a deviation in the amounts actually received from the County for such programs.
The attachment identifies the contracts where public outreach is applicable.
This memorandum has been coordinated with the City Attorney's Office and the City Manager’s Office.
COST IMPLICATIONS
The agreements cited in the attachment are funded in the FY 2001-2002 Adopted Operating Budget.
MARK LINDER
Director, Department of Parks, Recreation and Neighborhood Services
ATTACHMENT
|
AGREEMENT |
DESCRIPTION |
NOT TO EXCEED AMOUNT (PROPOSED 2001-02 BUDGET) |
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Agreement with the State Department of Education for San Jose LEARNS grant. |
Provision of San Jose LEARNS, an after-school educational and recreational program, to youth at San Jose schools. |
$2,000,000 |
|
Service Agreement with Catholic Charities of Santa Clara County |
Provide senior services at Eastside Senior Center. |
$110,000 |
|
Washington Youth Center with Catholic Charities |
Operate programs at the Washington Youth Center. Catholic Charities was selected through a RFP process. |
$517,000 |
|
Skyhawks |
Provide summer sports camps at various community centers and other locations throughout the City. Provider was selected through a RFP process. |
$600,000 |
|
MACSA Youth Center |
Operation of MACSA Youth Center. |
$353,000 |
|
Rohi Alternative Community Outreach |
Provide midnight basketball program at Camden Community Center and James Lick High School. |
$145,000 |
|
Agreement with Breakout Prison Outreach dba California Youth Outreach |
Provide youth intervention services to San Jose youth during and after incarceration to encourage resistance to further involvement in gang lifestyle. |
$130,000 |
Agreement
with school districts and other agencies for Homework Centers
|
Provide funding to school districts and other agencies to support sites where youth may do homework and receive tutoring assistance. Application forms were distributed upon request. |
$2,010,000 |
|
Agreement
with CTC Eastridge |
Support work-based learning and employment for youth. |
$104,000 |
|
East Side Union High School District aquatics |
Provide summer swim programs at eastside high schools. |
$101,000 |
|
Subgrants with agencies for Workforce Investment Act
collaborative |
Provide subgrants to agencies for employment and training services for youth. |
$2,000,000 |
|
Agreement with Community Foundation Silicon Valley for
Community Action and Pride grants |
Provide grants to community groups for neighborhood improvements. |
$600,000 |
Lease
agreement with Easter Seal Society of the Bay Area
|
Lease of space, including pool, at Timpany Center for programming for persons with disabilities. |
$190,000 |
Service
agreement with San Jose Conservation Corps
|
Assist in removal of graffiti from private property. |
$135,000 |
Agreement
with San Jose Conservation Corps for YouthBuild classroom
|
Grant will provide classroom for academic instruction leading to a diploma or G.E.D. |
$275,000 |
|
Agreement with Kidz Love Soccer |
Provide instruction in soccer to children at community centers and Park sites |
$250,000 |
|
Dance Kids |
Provide dance and movement classes to youth at community centers |
$150,000 |
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No-Cost
Agreements |
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Multi-Disciplinary Team Agreements with School Districts with schools serving San Jose residents and the County of Santa Clara. The City has MDT agreements with East Side Union High School District, Campbell Union and San José Unified. The City wishes to expand the use of MDTs at the other school districts serving San José residents and to formalize the County’s involvement with the MDTs. These agreements are ongoing until terminated by the parties. |
Pursuant to State law, a Multi-Disciplinary Team will be established at each school district serving San José residents. The purpose of the MDT teams is to provide for collaborative effort to prevent, identify and control juvenile crime, including, but not limited to, criminal street gang activity. Under State law, confidential information may be exchanged between MDT members, if the information is relevant to the prevention or control of juvenile crime including street gang activity. The MDT agreements establish the various MDTs at each School District and the protocol for the exchange of the confidential information. |
Not applicable. |
Compensation
paid to the City of San Jose |
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Mental Health Services Agreement with County of Santa Clara |
Joint provision of mental health services at City's Grace Baptist Community Center. |
City estimates receipt of up to $450,000 |
|
Senior Nutrition Program Agreement with County of Santa Clara |
Joint provision of a nutrition program for seniors. Program may be expanded this year. |
City estimates receipt of up to $800,000 |
|
City of Milpitas |
Provide animal field services, licensing and code enforcement. |
$200,000 |