To: HONORABLE MAYOR AND From: Director of Public WorksWayne K. Tanda

CITY COUNCIL

Subject: PROJECT STUDY REPORTS TITLE Date: 006-004-010 (numbers only))

Approved Date

COUNCIL DISTRICT: 3, 4, 7

RECOMMENDATION

Approval of agreement the amendments to thefollowing second continuation agreements with each of the following consultants for the preparation of Project Study Reports at no additional total extra cost to the City:

a) Rajappan and Meyer Consulting Engineers, Inc. for relating to the upgrade of the Route 101 interchange at De La Cruz Boulevard; extending the term from July 1, 2001 to December 31, 2001.

b) Brian Kangas Foulk relating tofor the upgrade of the Route 101 interchange at Tully Road; extending the term from July 1, December 31, 20010 to June 30, 2003December 31, 2002.

c) Parsons Transportation Group, Inc. (formerly De Leuw, Cather & Co.) relating tofor the upgrade of the Route 880 at Coleman Avenue and Route 87 interchanges; extending the term from July 1, 2001 to December 31, 2001.

at Coleman Avenue and the construction of new Route 880 interchange ramps at Route 87.

CEQA

Not Applicable

BACKGROUND

On June 16, 1998 the City Council approved three separate agreements with various consultants to prepare Project Study Reports (PSR) for the improvement of freeway interchanges at Route 101/DeLa Cruz Boulevard, Route 101/Tully Road, and Route 880/ at /Coleman Avenue/Route 87. The purpose of athe PSR is to define the scope and cost of improvements to the State Highway system. PSRs are generally funded by local agencies interested in State Highway improvements in their jurisdiction. Completion of a PSR is necessary for projects to be eligible for Local, State, and Federal grant funds forfor project implementation..

ANALYSIS

On June 20, 2000 City Council approved the first continuation a continuation agreement s for each of the three these PSRs. . Since then, while the The consultants have made significant progress on the interchange improvement studies; however,, completion of the PSRs requires coordination with and approval by other agencies and Caltrans. The status of the various PSRs is summarized below.:

a) Route 101/De La Cruz: A draft PSR was prepared and reviewed by City and Caltrans staff last fall. The completion of the final PSR for the upgrade of the 101 interchange at De La Cruz Boulevard has been delayed pending final design of the Route 87 connection to northbound Route 101. This connection (designed by Caltrans) includes significant geometric changes at the Route 101 and De La Cruz interchange, which must be included in the PSR as existing conditions. Caltrans has recently completed the design of the connector project and has provided a copy of the plans to the consultant. It is expected that the consultant can incorporate Caltrans’ design into the PSR by December 31, 2001 at no additional cost to the City.

b) Route 101/Tully: Since then, Brian Kangas Foulk had resumed work on the Route 101/Tully Road project. Preliminary studies and plans for project alternatives were submitted for Caltrans review. However, Caltrans responded by requesting that the study area to be expanded to include the Route 680/280/101 area. The sSupplemental work authorized by the Director of Public Works, and allowance ined by the original agreement, provides the necessary funding for the additional effort needed to complete the expanded scope; additional time is also necessary to complete the expanded scope.Substantial effort and time are needed to complete the se additional works.

a)c) Route 880/Coleman/Route87: The 880/Coleman portion of the PSR will be completed by the Santa Clara Valley Transportation Authority (VTA) as this is a condition of the through a cooperative agreement between the City and VTA. . The City’s consultant is proposed to be retained for an additional six months to close out prior studies, in particular the prior work concluding that future ramp connections between Route 880 and Route 87 are not feasible. This is needed to help facilitate Caltrans approval of the 880/Coleman interchange plans.However, for Caltrans to accept the 880/Coleman interchange, the City is required to provide final documentation concerning the feasibility of constructing connector ramps between Route 880 and Route 87. The additional contract time will allow the completion of such documentation.

PUBLIC OUTREACH

Preparation of the City initiated PSRs has been coordinated with Caltrans and the VTA. An update on f the Route 101/Tully Road PSR project was given at the March 26, 2001 Neighborhood Advisory Committee Meeting for the West Evergreen Strong Neighborhood Initiative Area.

COORDINATION

Preparation of these agreement amendmentss has been coordinated with the Offices of the Risk Management and the City Attorney.

COST IMPLICATIONS

There are no additional costs to the City associated with the recommended action. recommended action requires no additional cost to the City.

BACKGROUND

ANALYSIS

PUBLIC OUTREACH

Not applicable. (or write a suitable explanation if applicable)

COORDINATION

COST IMPLICATIONS (if applicable)

BUDGET REFERENCE (if applicable)

Fund:

Appn:

RC:

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Budget Document:

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WAYNE K. TANDA, DIRECTORJR.

Director, Public WorksStreets & Traffic DepartmentDepartment of Transportation

HFL:RS

HFL:DB/CC/MP