SAN JOSE CITY COUNCIL
MEETING AMENDED AGENDA
April 24, 2001
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On occasion the City Council may consider agenda items out of order.
Call to Order and Roll Call
9:30 a.m. - Closed Session, Room 600, City Hall
1:30 p.m. - Regular Session, Council Chambers, City Hall
Invocation (District 4)
*BAPS Hindu Temple
Pledge of Allegiance
Orders of the Day
1 CEREMONIAL ITEMS
1.1 Presentation of award honoring the City of San José’s Outstanding Volunteers for 2001. (City Manager’s Office)
2 CONSENT CALENDAR
Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine by the City Council and will be adopted by one motion. If a member of the City Council, staff, or public requests discussion on a particular item, that item will be removed from the Consent Calendar and considered separately.
2.1 Approval of Minutes:
Recommendation: Approval of City Council minutes for:
(a) Regular meeting of January 9, 2001
(b) Regular meeting of January 16, 2001
(c) Joint Council/Financing Authority meeting of January 16, 2001
2.2 Approval to extend a lease agreement with Ogden Ground Services.
Recommendation: Approval of a second amendment to the lease agreement with Ogden Ground Services for 1,301 square feet of office space, 300 square feet of hangar floor space, and 3,750 square feet of asphalt ramp space at 1277 Airport Boulevard, and to extend the term of the lease through April 30, 2007, with annual rental revenue to the City of $14,000. CEQA: Resolution No. 67380. (Airport)
2.3 Approval to submit a grant application to the Federal Aviation Administration.
Recommendation: Recommendation: Adoption of a resolution authorizing the City Manager to apply for a grant for the San José International Airport with the Federal Aviation Administration to be used to defray the cost of computerized security classes, and to execute upon receipt. (Airport)
2.4 Approval to amend an agreement for court reporting services.
Recommendation: Adoption of a resolution authorizing the City Attorney to negotiate and execute a fifth amendment to the agreement with Betty A. Salois dba Salois & Associates for court reporting services, to increase compensation by $4,000, for a total amount not to exceed $54,000. (City Attorney’s Office)
2.5 Approval of various fiscal actions for Redevelopment Agency Projects.
Recommendation: Adoption of appropriation ordinance and funding sources resolution amendments in the Services for Redevelopment Capital Projects Fund (City-side Redevelopment Fund) for the Fourth and San Fernando Parking Garage, the Seasonal Banners Program, and the Firemen’s Memorial Bell Project, with a net impact to the fund of $438,000. (City Manager’s Office)
2.6 Approval to negotiate grant agreements for the Arts Venture Grants Initiative.
Recommendation: Adoption of a resolution authorizing the City Manager to negotiate and execute Arts Venture Grants Initiative grant agreements with seven organizations for a total amount not to exceed $225,000. (Conventions, Arts and Entertainment)
2.7 Approval of appointments to the Revolving Loan Fund Loan Advisory Board.
Recommendation: Approval to appoint Joe Wilson, commercial banker, and Steve Groark, Certified Financial Analyst, to the Revolving Loan Fund Loan Advisory Board. (Economic Development)
2.8 Approval to amend an agreement for the Salt Marsh Conversion Assessment.
Recommendation: Approval of the first amendment to the professional services agreement with H.T. Harvey and Associates for Salt Marsh Conversion Assessment, amending the scope of services to include vegetative mapping services for Year 2001, and increasing compensation by $105,000, from $270,000, to a total amount not to exceed $375,000. CEQA: Exempt. (Environmental Services)
2.9 Approval to amend Construction and Demolition Recycling Infrastructure Grant Agreements.
Recommendation: Adoption of a resolution authorizing the City Manager to execute amendments to the Construction and Demolition Recycling Infrastructure Grant Agreements with Guadalupe Rubbish Disposal, Zanker Road Landfill, and GreenWaste Recovery, extending the terms from May 1, 2001 to June 30, 2002, at no additional cost to the City. (Environmental Services)
Recommendation: Approval of a first amendment to the consultant agreement with Black and Veatch for the Water Pollution Control Plant Capital Improvement Program consulting engineering services, increasing the compensation by $70,000, from $700,000 to a total amount not to exceed $770,000, with no contract time extension. (Environmental Services)
2.11 Approval of a contract for the Water Pollution Control Plant’s Nitrification Relief Valves Project.
Recommendation: Report on bids and award of contract to the lowest responsive bidder, S. R. Hamilton Construction, Inc., for the "San José/Santa Clara Water Pollution Control Plant, FY 2000/2001 Capital Improvement Program, Equipment Replacement - Nitrification Relief Valves," Project, in the amount of $82,400, and approval of a contingency in the amount of $16,000. CEQA: Exempt. (Environmental Services)
2.12 Approval of various actions for financial advisors.
Recommendation: Adoption of a resolution:
(a) Authorizing the City Manager to negotiate and execute an agreement with Public Resources Advisory Group to serve as the City’s general financial advisor for the term of April 1, 2001 to June 30, 2004 in an amount not to exceed $113,750, with two (2) one (1) year options for extension through June 30, 2006, subject to appropriation of funds.
(b) Authorizing the City Manager to negotiate and execute an agreement with Ross Financial Group to serve as the General Financial Advisor to the Housing Department for the term of April 1, 2001 to June 30, 2004 in an amount not to exceed $165,000, with two (2) one (1) year options for extension through June 30, 2006, subject to appropriation of funds.
(c) Approving the financial advisory eligible pool lists for land-based financings, multifamily housing, tax allocation for housing set-aside, general obligation bonds and lease revenue bonds to be used for the selection of a variety of bond financing projects for the period of May 1, 2001 to June 30, 2005.
(Finance)
2.13 Approval of open purchase orders for the purchase of supplies, materials, equipment and services.
Recommendation: Approval of award of open purchase orders for supplies, materials, equipment, and services for FY 2000-2001 #39, and authorization for the Director of General Services to execute the purchase orders. (General Services)
2.14 Approval of contract award for traffic signal heads and modules.
Recommendation: Report on bids and award the purchase of traffic signal heads and 8-inch and 12-inch green light emitting diodes traffic signal modules to the low bidder, Fortel Communications, Inc., at a total cost of $116,883, including tax, and authorization for the Director of General Services to execute the purchase order. (General Services)
Recommendation: Report on Request for Proposals for a computerized maintenance management system and approval to reject all proposals and authorization to the Director of General Services to negotiate on the open market for a computerized maintenance management system. (General Services)
2.16 Approval to renew the contract for Citywide laundry services.
Recommendation: Adoption of a resolution authorizing the Director of General Services to:
(a) Execute the option to renew the contract for Citywide laundry services for eleven (11) months at a cost not to exceed $200,000; and
(b) Execute three (3) additional one-year options to renew, based on CPI adjustment not to exceed 7% per year, and without further Council action other than the appropriation of funds.
(General Services)
2.17 Approval of an agreement for Long-Term Care insurance.
Recommendation: Adoption of a resolution authorizing the City Manager to negotiate and execute a group Long-Term Care insurance agreement with Prudential Insurance Company of America, for the period June 1, 2001 to December 31, 2004. (Human Resources)
2.18 Approval to apply for grant funding for the Washington neighborhood from the Weed and Seed Program.
Recommendation: Adoption of a resolution authorizing the City Manager to apply to the United States Department of Justice for Weed and Seed Program funding for the Washington neighborhood, in an amount not to exceed $225,000 and for the period October 1, 2001 to September 30, 2002, to accept the grant if awarded, and to execute all related documents. Council District 3. (Parks, Recreation and Neighborhood Services)
Recommendation:
(a) Adoption of a resolution authorizing the City Manager to negotiate and execute a consultant agreement with David J. Powers and Associates, in an amount not to exceed $75,000, for analytical services on environmental issues associated with energy generation facilities.
(b) Adoption of appropriation ordinance and funding sources resolution amendments in the General Fund in the amount of $75,000.
(Planning, Building and Code Enforcement/City Manager’s Office)
2.20 Approval of the reorganization of territory designated as Alum Rock No. 14.
Recommendation: Adoption of a resolution initiating proceedings and setting May 8, 2001 at 1:30 p.m. for Council consideration on the reorganization of territory designated as Alum Rock No. 14, which involves the annexation to the City of San José of 0.51 acres of land, located on the north side of Alum Rock Avenue, approximately 150 feet easterly of Pala Avenue and detachment of the same from the Central Fire Protection and County Library Services Area No. 1 and County Lighting Services. CEQA: Exempt. Council District 5. (Planning, Building and Code Enforcement)
2.21 Approval of the reorganization of territory designated as McKee No. 117.
Recommendation: Adoption of a resolution initiating proceedings and setting May 8, 2001 at 1:30 p.m. for Council consideration on detachment of territory designated as McKee No. 117 (an approved Annexation), which involves 0.75 acres of land, located at the northwest corner of Kirk Avenue and Madeline Drive, from the County Lighting District, and reaffirms the approval of the reorganization of this territory as set forth in Resolution No. 69238, adopted by the City Council on December 7, 1999. CEQA: Exempt. Council District 5. (Planning, Building and Code Enforcement)
2.22 Approval of various actions related to vacating a portion of an easement at Westgate Park.
Recommendation: Adoption of a resolution of intention to vacate a portion of the light and air easement (building setback line) that lies within Lot 8 of Tract No. 2046 Westgate Park, located at the southwest corner of Hamilton and Campbell Avenues, and setting a public hearing on May 22, 2001 at1:30 p.m. CEQA: ND. Council District 1. (Public Works)
2.23 Approval to substitute a subcontractor for the Interim Federal Inspection Services Facility Project.
Recommendation: Approval of a request from S. J. Amoroso Construction Company to substitute Willis Construction in place of The Marble Man as the architectural pre-cast subcontractor on the Interim Federal Inspection Services Facility Project, at no cost to the City. CEQA: Resolution No. 67380. (Public Works)
*2.24 Approval of appointments to the Workforce Investment Board
Recommendation: Approval of the appointment of new members to the Workforce Investment Board. (Mayor)
RECOMMEND DEFERRAL TO 5/1/01.
*2.25 Approval of Mayor's travel.
Recommendation: Adoption of a resolution approving the travel of Mayor Gonzales to Washington, D.C., April 22-24, 2001, for the Fannie Mae's Housing Impact Advisory Council. Funding: Fannie Mae. (Mayor)
(Rules Committee referral 4/18/01)
*2.26 Authorization to submit Land and Water Conservation Fund Grant Applications.
Recommendation: Adoption of resolutions requesting grant funding for two parkland acquisitions:
(a) Approving an application to the Land and Water Conservation Fund Program for grant funding for the parkland acquisition in the Washington Neighborhood.
(b) Approving an application to the Land and Water Conservation Fund Program for grant funding for the parkland acquisition in the Bonita Neighborhood.
(c) Authorizing the City Manager, or his designee, to negotiate and execute all documents relating to both grant applications and to funding agreements if the grants are awarded.
(d) Directing the staff of the Parks and Community Facility Development Office within Parks, Recreation and Neighborhood Services to complete the grant applications and submit both applications on or before May 1, 2001, to the State Department of Parks and Recreation.
*CEQA: Exempt
(Chavez)
(Rules Committee referral 4/18/01)
*2.27 Approval of amendment to agreement for legal photocopy services.
Recommendation: Adoption of a resolution authorizing the City Attorney to negotiate and execute a third amendment to the agreement with IKON Office Solutions for legal photocopy services, increasing compensation by $15,500, for a total amount not to exceed $65,000. (City Attorney's Office)
(Rules Committee referral 4/18/01)
3 STRATEGIC SUPPORT SERVICES
3.1 Report of the Study Session – January 23, 2001
Mayor Gonzales, Chair
(a) Proposed Minor Amendment to the Airport Master Plan
3.2 Report of the Rules Committee – April 11, 2001
Vice Mayor Shirakawa, Jr., Chair
(a) Redevelopment Agency items reported out at Redevelopment Agency meeting
(b) City Council
(1) Review April 24, 2001 Draft Agenda
(2) Add New Items to April 17, 2001 Amended Agenda
(c) City Council Committees
(1) Amendments to Council Committee Agendas
(a) Finance and Infrastructure Committee
(b) Economic Development and Environmental Committee
(c) Education, Neighborhoods, Youth and Senior Committee
(d) Ad Hoc Traffic Calming Advisory Committee
(d) Meeting Schedules
(e) The Public Record – March 28 to April 3, 2001
(f) Boards, Commissions and Committees
(g) Council Referrals for Assignment to Appropriate Committee, Administration or Council Appointee.
(h) Administrative Reviews and Approval
(i) Oral Communications
(j) Adjournment
3.3 Report of the Finance and Infrastructure Committee – April 11, 2001
Council Member Dando, Chair
(a) Monthly Financial Report for February, 2001
(b) Monthly Investment Report for January/February, 2001
(c) Minutes from the First Quarter 2001 Investment Committee Meeting
(d) 30-Day Facilitation of Workers Compensation Medical Services Pilot Program Update
(e) February Monthly Report
(f) Sales and Business Tax for Quarter Ending December 31, 2000
(g) Semi-annual Recommendation Follow-up for Six Months Ending December 30, 2000
(h) Public Works Real Estate Division Audit
(i) Annual Pavement Maintenance Program Report
(j) Oral Petitions
(k) Discussion for Establishing a Consent Calendar
(l) Adjournment
4 ECONOMIC & NEIGHBORHOOD DEVELOPMENT
4.1 Report of the Economic Development & Environment Committee
Council Member Williams, Chair
4.2 Public Hearing on conforming rezoning at East Julian and North 13th Streets
Recommendation: PUBLIC HEARING ON CONFORMING REZONING of the property located at the southeast corner of East Julian and North 13th Streets, from CN Commercial Zoning District to R-1-8 Residence Zoning District, to allow residential uses on 0.32 gross acres. (Guttadauro Trust, Owner; Redevelopment Agency, Developer). CEQA: Resolution No. 65459.
C 01-03-047 - District 3
*Director of Planning, Building and Code Enforcement recommends approval. No Planning Commission action required.
5 RECREATION & CULTURAL SERVICES
5.1 Report of the Education, Neighborhoods, Youth, and Seniors Committee
Council Member Chavez, Chair
*5.2 Approval of an agreement for janitorial and support services for the Convention Center facility.
Recommendation: Report on Request for Proposal (RFP) and adoption of a resolution authorizing the Director of General Services to:
(a) Negotiate and execute a one-year agreement for janitorial and support services for the Convention Center facility with Pacific Maintenance Company, for a total cost not to exceed $636,000; and
(b) Exercise four (4) one-year options to renew with compensation adjustments based on the Consumer Price Index not to exceed 3% per year and contingent upon Council appropriation of the funds each year.
(General Services)
(Rules Committee referral 4/18/01)
6 TRANSPORTATION SERVICES
6.1 Traffic Calming Advisory Committee (Ad Hoc) – April 12, 2000
Council Member Reed, Chair
(a) Status Report on Pedestrian Issues Task Force
(b) Report on Public Education/Awareness Program
(c) Update on Performance Measures
(d) Oral Petitions
(e) Adjournment
*6.2 Approval of various actions for loading zones and amending the Schedule of Fees and Charges.
Recommendation:
(a) Approval of an ordinance:
(1) Amending Chapter 11.52 of Title 11 of the San Jose Municipal Code to modify the regulations applicable to regular freight loading zones and Special Loading/Unloading Permits, and to authorize the establishment of Special Freight Loading Zones to accommodate unique loading needs;
(2) Establishing a new Chapter 11.51 of Title 11 of the San Jose Municipal Code to set forth the regulations applicable to Passenger Loading Zones;
(3) Establishing a new Chapter 11.54 of Title 11 of the San Jose Municipal Code to set forth the regulations applicable to Passenger Loading Zones, Bus Zones, and Taxicab Zones with no modification of such regulations.
(b) Adoption of a resolution amending Resolution No. 69650, the 2000-2001 Schedule of Fees, to set forth a fee of $17 for issuing a permit to park in a Special Freight Loading Zone and Special Loading/Unloading Permits.
(Department of Transportation)
(Deferred from 4/10/01 - Item 7.3 and 4/17/01 - Item 7.4)
*DEFER to 5/1/01.
7 ENVIRONMENTAL & UTILITY SERVICES
8 AVIATION SERVICES
8.1 Approval to submit a grant application for the Airport Acoustical Treatment Program.
Recommendation: Adoption of a resolution authorizing the City Manager to apply for, and execute upon receipt, a grant with the Federal Aviation Administration for the Airport Acoustical Treatment Program Category I treatment area, in the amount of $5,000,000. CEQA: Resolution No. 67380. (Airport)
9 PUBLIC SAFETY SERVICES
10 JOINT COUNCIL/REDEVELOPMENT AGENCY
Closed Session Report
Open Forum—To be heard jointly with Redevelopment Agency Public Discussion.
Adjournment