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How to Request a Public Record
Non-Fire Department Public Record Requests
Departments & Offices
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Requesting Public Records
The San José Fire Department (SJFD) is committed to providing members of the public their full right of access to department public records under the California Public Records Act and the
Health Insurance Portability and Accountability Act
Our goal is to ensure that members of the public receive prompt, accurate and thorough responses to their requests for public records maintained by the department. Read the City’s Public Records Policy and Protocol.
Records available by request through the SJFD and its bureaus are:
Fire Reports / Incident Reports
Pre-Hospital Care Reports
Fees for Public Records
The City will not charge for access to data that is readily accessible without significant cost.
The City, however, may charge for the actual costs of duplicating paper copies of records and postage, consistent with the amounts set forth in City’s Schedule of Fees and Charges. The City may also charge for duplication costs in another medium in accordance with the amounts set forth in the Schedule of Fees and Charges (e.g., copying video or cassette tapes).
The actual direct hourly cost incurred by City staff will be charged for responding to any request for public information that either:
Is produced only at otherwise regularly scheduled intervals, if the interim production of the report cannot be achieved without a substantial burden on City staff
Requires the City to write programming language or extract data that would not otherwise be extracted.
Before any fees are incurred, the City employee responsible for responding to the request must notify the requestor of the estimated cost to respond, including a breakdown showing how those costs were determined and the requestor must agree to pay the estimated cost.
Obtaining Records by Subpoena
Attorneys, government agencies, or other individuals who wish to obtain SJFD records via subpoena or to subpoena SJFD personnel for a court appearance should mail their request to:
Bureau of Administrative Services
San José Fire Department
Custodian of Records
1661 Senter Road, Third Floor
San José, CA 95112
Department Request Response Time
The San José Fire Department responds to all requests for public records as promptly as is reasonably possible, and provides responsive records, if any, as soon as possible after they are available.
Generally, the Department has 10 calendar days to respond to a request to inspect or receive copies of records. In certain circumstances, the Department may extend its time to respond by an additional 14 calendar days.
Those circumstances include where the Department must do one or more of the following:
Search for, collect and appropriately examine a voluminous amount of separate and distinct records included in a single request
Search for and collect the requested records from a remote storage facility or location separate from department headquarters
Consult with another agency or City department that has a substantial interest in the response to the request and/or the need to compile data or to construct a computer report to extract data.
If the department extends the time to respond, the department will notify the requesting party in writing of the reason(s) for the extension and the estimated date for the response within the initial 10-day response period.
A message from the Fire Marshal...
If you participated in the use of fireworks this July 4th, please read this message:
Fireworks are dangerous and illegal
July 4th is around the corner. We want to remind you that possession and setting off ANY type of fireworks, including those classified as "safe and sane," is ILLEGAL in San José and most of Santa Clara County. Violators can face fines up to $1000.
200 E. Santa Clara St.
San José, CA 95113
408 535-3500 Main
408 294-9337 TTY
The City of San José
is committed to open and honest government and strives to consistently meet the community’s expectations by providing excellent service, in a positive and timely manner, and in the full view of the public.
Code of Ethics
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