Contact Us

Finance Department Purchasing
200 E. Santa Clara St.
San José, CA 95113

Phone: (408) 535-7050
Fax: (408) 282-3320

Hours
Monday - Friday
8:00 a.m. - 5:00 p.m.

Purchasing

A Vendor's Guide TO Doing Business with the City of San José

Guide to Doing Business with the City

Vendor Registration
The City of San José has partnered with Biddingo to post, distribute, and receive electronic responses to the City’s solicitations. Prospective suppliers are encouraged to register with Biddingo to access information on current and past bids. There is no fee associated with viewing and/or receiving notices about the City of San José’s bid opportunities. For more information, please refer to Bid Opportunities.

Insurance
Vendors who perform services for the City will be required to submit proof of insurance coverage to riskmgmt@sanjoseca.gov as specified by the City of San José’s Risk Manager.

Conflict of Interest
The City of San José maintains a fair competitive processes for the award of City contracts by promoting integrity and ensuring that there are no conflicts of interest in competitive solicitations. For more information, please refer to the Conflict of Interest Policy.

Environmentally Preferable Procurement
The City of San José has adopted an “Environmentally Preferable Procurement” (EPP) Program. The goal is to encourage the procurement of products and services that help minimize environmental impact. For more information, please refer to the Environmentally Preferable Procurement Policy.

Local & Small Business Preference
The City of San José is committed to promoting opportunities with local and small businesses. Effective June 18, 2004, the City adopted Ordinance 27136, which established a Local and Small Business Preference Policy for the procurement of supplies, materials, equipment and services. For more information, please refer to Local & Small Business.

FAQs

Does the Purchasing Department handle all City procurement, or is procurement decentralized?
The Purchasing Department awards contracts for products, related services, equipment and Information Technology. The following contracting activity is decentralized:
- Construction/Capital Contracts – The Department of Public Works is responsible for construction and capital projects procurement.
- Consultant Contracts/Professional Services – Each City department is responsible for consultant and professional services procurement.
- P-Card/Direct Pay – Authorized city personnel can make small dollar purchases for supplies, materials, equipment and services utilizing the City’s P-card and/or Direct Pay.
How can I contact City departments, and find out what goods and services are needed?

City Department representatives are instructed to refer vendor inquiries to Purchasing. Please register your company at with Biddingo to receive automatic notifications for City of San José Bids solicitations that match your line of business and to download solicitations and associated bid documents. There is no cost to Vendors to register for and participate in City of San José Bids. For assistance, please contact Biddingo support by email info@biddingo.com or by phone 1-800-208-1290 (toll free). You may also view current and past solicitations on the City’s website at Bid Opportunities.
Does the City have an Environmentally Preferable Purchasing Policy (EPP)?

Yes. The City has adopted an “Environmentally Preferable Procurement” (EPP) program. The goal is to encourage the procurement of products and services that help to minimize environmental impact resulting from use and disposal of these products. For more information please see this document.

More FAQs