FOR MORE INFORMATION

Contact Dennis Bolger at Dennis.Bolger@sanjoseca.gov.

Safe Summer Initiative Grant

WHAT IS SAFE SUMMER INITIATIVE GRANT?

This annual grant program aims to provide and enhance recreational or educational opportunities not normally available to the San José Youth Empowerment Alliance (formerly known as the Mayor's Gang Prevention Task Force) Target Population during the summer months, thereby providing youth a safe environment while keeping them active and engaged in positive activities.

The overall GOALS of the SSIG Program are:

To provide a safe environment for youth while keeping them active and engaged in prosocial behaviors during the months of June through August;
To provide enrichment opportunities not normally available to the Target Population during the summer months, thereby reducing learning loss; and
To facilitate the enrollment and transition of the children and youth participating in Summer Programs at their school site and/or youth center into after school programs in the next school year.

Notice of Funding Opportunity for Safe Summer Initiative Grant Program

Entry Criteria

To be considered for an SSIG grant award from the City of San José, applicants must meet ALL ENTRY CRITERIA listed below at the time of submission. Submitted proposals must be responsive to all application instructions and meet minimum eligibility requirements as described throughout the document. Applicants who do not meet all entry criteria will not be considered, and evaluation of the application will NOT be made.

Who Qualifies?	Who does not Qualify?
A government agency A private nonprofit agency with current 501 (c)(3) status A faith-based entity Note 1: Applicants are not allowed to use a fiscal agent to apply on their behalf. All applicants must be one of the three entities listed above to be eligible for SSIG funding. Note 2: Previously funded agencies must be in good standing with the City of San José, and understand that past performance will be considered to determine eligibility for this funding cycle, as noted in the entry criteria list under the “Who does not qualify?” column of this table.	Agencies that have failed to complete compliance activities of a PRNS Corrective Action Plan dated June 2022 to the present; or Agencies that have received a notice of default/non-payment from the Department of PRNS dated June 2022 to the present. Note 3: Applicants should contact Dennis Bolger, Dennis.Bolger@sanjoseca.gov if they are uncertain of their organization's status. Status is not subject to appeal.

Who Qualifies?

Who does not Qualify?

A government agency
A private nonprofit agency with current 501 (c)(3) status
A faith-based entity

Note 1: Applicants are not allowed to use a fiscal agent to apply on their behalf. All applicants must be one of the three entities listed above to be eligible for SSIG funding.

Note 2: Previously funded agencies must be in good standing with the City of San José, and understand that past performance will be considered to determine eligibility for this funding cycle, as noted in the entry criteria list under the “Who does not qualify?” column of this table.

Agencies that have failed to complete compliance activities of a PRNS Corrective Action Plan dated June 2022 to the present; or
Agencies that have received a notice of default/non-payment from the Department of PRNS dated June 2022 to the present.

Note 3: Applicants should contact Dennis Bolger, Dennis.Bolger@sanjoseca.gov if they are uncertain of their organization's status. Status is not subject to appeal.

Workshops

Pre-Proposal Workshop

The Pre-proposal Workshop took place on Thursday, December 14, 2023 via zoom. It is not a requirement to attend the SSIG 2024 Pre-proposal Workshop to be considered for SSIG 2024 funding.

If you were unable to attend the SSIG 2024 Pre-proposal Workshop, please view zoom details below to view the workshop recording.

Pre-proposal workshop recording
Passcode: mV$B@R2M

HOW CAN you APPLY?

To register and access the application, please go to grants.sanjoseca.gov/index.jsp. Completed proposals can only be submitted on-line via WebGrants. Proposals must be submitted by 4:00 p.m. on Wednesday, January 17, 2024. The average time for a new WebGrants account registration to be complete is three (3) business days.

APPLICATION FREQUENTLY ASKED QUESTIONS (FAQS)
What is the selection process? All proposals will be pre-screened by the City to determine that all submission requirements are met. A review panel will then score the proposals based on the Evaluation Matrix set in Part IV, Section 3. The City reserves the right to accept a proposal in full or in part, or to reject all proposals. The City reserves the right to interview prospective agencies before making its selection. The City also reserves the right to rely on information from sources other than the information provided by the applicants. The City will consider past performance history to assess capacity, sustainability, and reliability when determining whether or not an applicant is qualified to deliver the proposed services following the City’s contractual obligations and constraints. Proposals will NOT be accepted from applicants who: Are presently on a PRNS City Corrective Action Plan; Have failed to complete compliance activities of a PRNS City Corrective Action Plan dated June 2022 to present; Have received a notice of default/non-payment from the Department of PRNS dated June 2022 to present. How much funding can an applicant receive? SSIG will provide grant awards in amounts up to $10,000 per service location. Applicants may propose to serve up to two service locations for an award up to $20,000 per application. Only one application per agency will be accepted. If proposing to serve two service locations, the agency must provide the same program to both locations. Service locations must serve separate and distinct groups of participants. A service location is where the majority of the activity will be taking place. Award amount will be determined based on the number of proposed service locations, proposed services, the number of participants to be served, and the cost of previously funded services that are similar in nature. Please note that award amounts may not be awarded at the level requested, as the City aims to maintain cost-effective programming. Why we do not allow agencies to use SSIG funds to supplant other funding? Supplanting involves using the awarded grant funds to replace other funding that the agency has already appropriated or allocated to deliver the same proposed program or service. Applicants MAY NOT use SSIG funds to supplant any other funding. If an agency is not awarded SSIG funding and would conduct the proposed program/activity with other funds instead, this is supplanting. SSIG is intended to fund expansions of existing programs or new programs that would not otherwise be available to the Task Force Target Population. What are the grounds for disqualification? All applicants are expected to have read and understood “Procurement and Contract Process Integrity and Conflict of Interest,” Section 7 of the Consolidated Open Government and Ethics Provisions, adopted on August 26, 2014. View the complete copy of Resolution 77135 for more information. Any applicant who violates these provisions will be subject to disqualification. Generally, the grounds for disqualification include: Contacting any City official or employee or evaluation team member other than Dennis Bolger regarding this application packet, from the time of issuance of this solicitation until the end of the protest period. Evidence of collusion, directly or indirectly, among applicants about the amount, terms, or conditions of this proposal. Influencing any City staff member or evaluation team member throughout the solicitation process, including the development of specifications. Evidence of submitting incorrect information in response to a solicitation or misrepresenting or failing to disclose material facts during the evaluation process. In addition to violations of the Process Integrity Guidelines, the following conduct may also result in disqualification: Offering gifts or souvenirs, even of minimal value, to City officers or employees. Existence of any lawsuit, unresolved contractual claim, or dispute between the applicant and the City. Evidence of the applicant’s inability to complete the responsibilities and obligations of the proposal. Past performance history will be taken into consideration. Applicant’s default under any City agreement, resulting in termination of such Agreement.

APPLICATION FREQUENTLY ASKED QUESTIONS (FAQS)

What is the selection process?

All proposals will be pre-screened by the City to determine that all submission requirements are met. A review panel will then score the proposals based on the Evaluation Matrix set in Part IV, Section 3. The City reserves the right to accept a proposal in full or in part, or to reject all proposals.

The City reserves the right to interview prospective agencies before making its selection. The City also reserves the right to rely on information from sources other than the information provided by the applicants. The City will consider past performance history to assess capacity, sustainability, and reliability when determining whether or not an applicant is qualified to deliver the proposed services following the City’s contractual obligations and constraints.

Proposals will NOT be accepted from applicants who:

Are presently on a PRNS City Corrective Action Plan;
Have failed to complete compliance activities of a PRNS City Corrective Action Plan dated June 2022 to present;
Have received a notice of default/non-payment from the Department of PRNS dated June 2022 to present.

How much funding can an applicant receive?

SSIG will provide grant awards in amounts up to $10,000 per service location. Applicants may propose to serve up to two service locations for an award up to $20,000 per application. Only one application per agency will be accepted.

If proposing to serve two service locations, the agency must provide the same program to both locations. Service locations must serve separate and distinct groups of participants. A service location is where the majority of the activity will be taking place.

Award amount will be determined based on the number of proposed service locations, proposed services, the number of participants to be served, and the cost of previously funded services that are similar in nature. Please note that award amounts may not be awarded at the level requested, as the City aims to maintain cost-effective programming.

Why we do not allow agencies to use SSIG funds to supplant other funding?

Supplanting involves using the awarded grant funds to replace other funding that the agency has already appropriated or allocated to deliver the same proposed program or service. Applicants MAY NOT use SSIG funds to supplant any other funding. If an agency is not awarded SSIG funding and would conduct the proposed program/activity with other funds instead, this is supplanting. SSIG is intended to fund expansions of existing programs or new programs that would not otherwise be available to the Task Force Target Population.

What are the grounds for disqualification?

All applicants are expected to have read and understood “Procurement and Contract Process Integrity and Conflict of Interest,” Section 7 of the Consolidated Open Government and Ethics Provisions, adopted on August 26, 2014. View the complete copy of Resolution 77135 for more information.

Any applicant who violates these provisions will be subject to disqualification. Generally, the grounds for disqualification include:

Contacting any City official or employee or evaluation team member other than Dennis Bolger regarding this application packet, from the time of issuance of this solicitation until the end of the protest period.
Evidence of collusion, directly or indirectly, among applicants about the amount, terms, or conditions of this proposal.
Influencing any City staff member or evaluation team member throughout the solicitation process, including the development of specifications.
Evidence of submitting incorrect information in response to a solicitation or misrepresenting or failing to disclose material facts during the evaluation process.
In addition to violations of the Process Integrity Guidelines, the following conduct may also result in disqualification:
Offering gifts or souvenirs, even of minimal value, to City officers or employees.
Existence of any lawsuit, unresolved contractual claim, or dispute between the applicant and the City.
Evidence of the applicant’s inability to complete the responsibilities and obligations of the proposal. Past performance history will be taken into consideration.
Applicant’s default under any City agreement, resulting in termination of such Agreement.

SSIG MEDIA TOOLKIT

Media Resources	Description
Flyer	These flyers are to provide information on the Safe Summer Initiative Grant Program: Pre-Proposal Workshop Flyer Application Flyer

Media Resources

Description

Flyer

These flyers are to provide information on the Safe Summer Initiative Grant Program:

City of San José

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