The Office of Employee Relations is responsible for maintaining and updating the City Policy Manual (CPM), which is the City's Administrative Policy Manual. The CPM was created so that City employees would be able to view City policies in one central source. The policies contained within the CPM reflect not only the City’s values as an employer, but also convey the standards that the City has for its employees.

• City's Council Policy Manual

Section 1 - Workplace Rules & Policies

Chapter 1.1 - Fair Employment

• 1.1.1 - Discrimination and Harassment
• 1.1.2 - Transgender Policy
• 1.1.3 - Nepotism Policy
• 1.1.4 - Non-Retaliation Policy

Chapter 1.2 - Ethical Conduct

• 1.2.1 - Code of Ethics
• 1.2.2 - Gift Policy
• 1.2.3 - Outside Employment
• 1.2.4 - Employee Values
• 1.2.5 - Campaign Election/Nomination Guidelines
• 1.2.6 - Policy for Accepting Gifts to the City
• 1.2.7 - Ticket Administrator Policy
• 1.2.8 - Whistleblower Hotline
• 1.2.9 - Customer Service Guidelines
• 1.2.10 - City Employees Serving on External Boards, Commissions, and/or Committees

Chapter 1.3 - Health & Safety

• 1.3.1 - Workplace Violence
• 1.3.2 - Intentionally Left Blank (No Current Policy)
• 1.3.3 - Fitness for Duty Evaluations
• 1.3.4 - Disaster Service Workers
• 1.3.5 - Heat Illness Prevention Policy
• 1.3.6 - Lactation Accommodation Policy
• 1.3.7 - Accident, Injury, and Illness Investigation and Reporting Policy
• 1.3.8 - Intentionally Left Blank (No Current Policy)
• 1.3.9 - COVID-19 Guidance
• 1.3.10 - Wildfire Smoke Safety Policy
• 1.3.11 - COVID-19 Prevention Program
• 1.3.12 - Intentionally Left Blank (No Current Policy)
• 1.3.13 - Wellness Policy
• 1.3.14 - Reasonable Accommodation Program
• 1.3.15 - Workplace Violence Prevention Plan

Chapter 1.4 - Drug Free Workplace

• 1.4.1 - Drug-Free Workplace Policy
• 1.4.2 - Substance Abuse Program & Policy
• 1.4.3 - Federal DOT Drug and Alcohol Testing
• 1.4.4 - Alcohol Use at City Facilities

Chapter 1.6 - City Equipment & Facilities

• 1.6.1 - Employee Identification Badge Policy
• 1.6.2 - Personal Use of City Equipment
• 1.6.3 - Replacement of Clothing and Equipment
• 1.6.4 - City Hall Parking
• 1.6.5 - Commercial Activities in City Facilities
• 1.6.6 - City Hall Tower Meeting Rooms

Chapter 1.7 - Technology

• 1.7.1 - Use of Email, Internet Services and Other Electronic Media
• 1.7.2 - Technology Management and Deployments
• 1.7.3 - Remote Access
• 1.7.4 - Mobile Communications and Devices
• 1.7.5 - E-Government Policy
• 1.7.6 - Information and Systems Security Policy
• 1.7.7 - Web-Based Communications Policy
• 1.7.8 - Procurement of Laptops and Tablets
• 1.7.9 - Website and Digital Services Governance
• 1.7.10 - Open Data Implementation Policy and Procedures
• 1.7.11 - Electronic Signatures
• 1.7.12 - Artificial Intelligence (AI) Policy

Chapter 1.8 - Transportation & Travel

• 1.8.1 - Use of City and Personal Vehicles
• 1.8.2 - Employee Travel
• 1.8.3 - Mileage Reimbursement
• 1.8.4 - Vehicle Allowance

Section 2 - Employee Relations

Chapter 2.1 - Employee/Labor Relations

• 2.1.1 - Employer-Employee Relations Resolution #39367
• 2.1.2 - Administrative Grievance Procedure
• 2.1.3 - Discipline Policy
• 2.1.4 - Investigation Principles

Section 3 - Employment

Chapter 3.1 - Hiring

• 3.1.1 - Hiring Policies
• 3.1.2 - Temporary Staffing - Classified Service
• 3.1.3 - Temporary Staffing - Unclassified
• 3.1.4 - Temporary Staffing Services
• 3.1.5 - Reemployment of Retirees
• 3.1.6 - Student Interns - Paid and Unpaid
• 3.1.7 - Revolving Door

Chapter 3.2 - Employment & Classification

• 3.2.1 - Employee Placements
• 3.2.2 - Flexibly Staffed Classes
• 3.2.3 - Provisional Appointments
• 3.2.4 - Employee Separations
• 3.2.5 - Layoff & Reassignment

Chapter 3.3 - Performance Assessment

• 3.3.1 - Probationary Periods
• 3.3.2 - Management Performance Program
• 3.3.3 - Non-Management Performance Program
• 3.3.4 - Employee Personnel Files

Section 4 - Compensation & Benefits

Chapter 4.1 - Compensation

• 4.1.1 - Retroactive Pay Changes
• 4.1.2 - Working in a Higher Class
• 4.1.3 - Bilingual Pay
• 4.1.4 - Employee Appreciation and Recognition 
• 4.1.5 - Employee Suggestion Program

Chapter 4.2 - Attendance and Leave

• 4.2.1 - Leaves of Absence
• 4.2.2 - Military Leave
• 4.2.3 - Administrative Leave
• 4.2.4 - Executive Leave and Absence
• 4.2.5 - Bereavement Leave
• 4.2.6 - Sick Leave
• 4.2.7 - City-Paid Parental Leave 
• 4.2.8 - Intentionally Left Blank (No Current Policy)
• 4.2.9 - Extended Absence Prior to Retirement or Voluntary Separation
• 4.2.10 - Time Donation Programs
• 4.2.11 - Alternative Work Schedules
• 4.2.12 - Temporary Reduced Workweek Schedules
• 4.2.13 - Cancer Screening Release Time Program
• 4.2.14 - Flexible Workplace Policy
• 4.2.15 - Intentionally Left Blank (No Current Policy)
• 4.2.16 - Intentionally Left Blank (No Current Policy)
• 4.2.17 - Reproductive Loss Leave

Chapter 4.3 - Training & Development

• 4.3.1 - Education Reimbursement
• 4.3.2 - Professional Development Program

Section 5 - Finance

Chapter 5.1- Purchasing: Procurement

• 5.1.1 - Procurement and Contract Process Integrity and Conflict of Interest - Administrative Procedures
• 5.1.2 - City Procurement Cards
• 5.1.3 - Source Selection Plan
• 5.1.4 - Brand Name and Sole Source Procurements
• 5.1.5 - Food and Beverage Expenditure (Non-Travel)
• 5.1.6 - Procurements with Grant Funds
• 5.1.7 - Procurement of Supplies, Materials, and Equipment
• 5.1.8 - Procurement of Non-Professional Services
• 5.1.9 - Procurement of Information Technology
• 5.1.10 - Green Fleet Policy
• 5.1.11 - Prohibition of City Funding for Purchase of Single-Serving Bottled Water – Administrative Policy
• 5.1.12 - Encumbrance Policy
• 5.1.13 - Prohibition of City Funding for Purchase of Expanded Polystyrene Food Service Ware
• 5.1.14 - Protective Footwear
• 5.1.15 - Marketing Expenditures

Chapter 5.2 - Purchasing: Surplus Property

• 5.2.1 - Transfer of Surplus Property

Chapter 5.3 - Loans

• 5.3.1 - Interfund Loans
• 5.3.2 - Check Processing
• 5.3.3 - Collection and Safeguarding of Revenue
• 5.3.4 - Revenue Recording
• 5.3.5 - Cash Overages and Shortages
• 5.3.6 - General Guidelines for Accounts Receivable / Revenue Collection
• 5.3.7 - General Guidelines for Cash Handling Procedures

Section 6 - Administration & Government

Chapter 6.1 - General Procedures

• 6.1.1 - Public Records Policy and Protocol
• 6.1.2 - Audit Review and Follow-Up Procedures
• 6.1.3 - Media Policy
• 6.1.4 - Open Government Policy
• 6.1.5 - Records Retention and Disposition
• 6.1.6 - Indemnification and Donated Services
• 6.1.7 - CIP Projects with Annual O&M Costs to the General Fund - Administrative Guidelines
• 6.1.8 - Green Building Policy Implementation Guidelines for Municipal Projects
• 6.1.9 - Energy Fund Transfers and Deposits Standard Operating Procedures
• 6.1.10 - Language Equity Policy & Guidelines
• 6.1.11 - City Sponsorships
• 6.1.12 - Volunteer Management

 SECTION 7 - DISCLOSURE POLICIES & PROCEDURES

• Disclosure Policies and Procedures

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